Vanderbilt University Medical Center Budget/Accounting Analyst-The Vaccine Center-FT in Nashville, Tennessee

JOB CODE INFORMATION:

  1. Job Code: 3235

JOB SUMMARY:

Coordinate, monitor, analyze, and assist in the preparation of the departmental budget; conduct complex financial and budget analysis to assess and enhance financial and related operational methods and activities; prepare financial and cost accounting reports. Support pre-award and post-award grant activities.

KEY RESPONSIBILITIES:

  • Analyze and prepare budgetary data for department budget, including rate projections and personnel salary/wage data.

  • Maintain department progress reports & Just In Time requests for grants.

  • Process journal entries and check requests as needed.

  • Research, analyze, prepare, and reconcile data for department budget; identify and research variances; create unique and often complex reports; make projections and recommendations; develop cost comparisons with previous budgets.

  • Process subcontract requests and amendments for internal agreements.

  • Manage the Other Support for five faculty members.

  • Design, develop, and implement financial/budget reporting systems, including financial forecasting; prepare regular and special accounting and financial reports for department needs.

  • Perform internal budget auditing function for department; recommend procedural changes; review data periodically to analyze trends affecting budget/accounting needs.

  • Advise supervisor regarding budgetary matters; resolve routine budget issues concerning personnel, utilization of facilities, equipment, and funds; supervise clerical staff as required.

  • Excellent communication skills

  • Creative problem solving skills

  • Create and maintain systems for inventory control of equipment; monitor the purchase of material, services, equipment, and utilization of facilities and personnel, using Vanderbilt equipment inventory guidelines

  • Review the preparation of contracts; write and update internal procedures and controls for outside vendor contracts; supervise support staff in this function.

  • Serve as liaison with other departments to provide budget and cost accounting information.

TECHNICAL CAPABILITIES:

CORE ACCOUNTABILITIES:

CORE CAPABILITIES:

Bachelor's Degree and 3 years experience

Licensure, Certification, and/or Registration (LCR):

Physical Requirements/Strengths needed & Physical Demands:

Movement

  • Occasional: Sitting: Remaining in seated position

  • Occasional: Standing: Remaining on one's feet without moving.

  • Occasional: Walking: Moving about on foot.

  • Occasional: Lifting under 35 lbs: Raising and lowering objects under 35 lbs from one level to another

  • Occasional: Push/Pull: Exerting force to move objects away from or toward.

  • Occasional: Bending/Stooping: Trunk bending downward and forward by bending spine at waist requiring full use of lower extremities and back muscles

  • Occasional: Crawling:Moving about on hands and knees or hands and feet.

  • Occasional: Reaching below shoulders: Extending arms in any direction below shoulders.

  • Occasional: Handling: Seizing, holding, grasping, turning or otherwise working with hand or hands.

Sensory

  • Occasional: Vision: Clarity of near vision at 20 inches or less and far vision at 20 feet or more with depth perception, peripheral vision, color vision.

  • Occasional: Noise: May include exposure to occupational noise levels which equal or exceed an 8-hr time-weighted average of 85 decibels, requiring enrollment in VUMC's Hearing Conservation Program which includes training, use of hearing protection, and periodic audiometry.

  • Continuous: Communication: Expressing or exchanging written/verbal/electronic information.

Environmental Conditions

  • Occasional: Chemicals and Gasses: Medications, cleaning chemicals, oxygen, other medical gases used in work area.

  • Occasional: Pathogens: Risk of exposure to bloodborne pathogens and other contagious illnesses.

  • Occasional: Radiation: May be exposed to occupational radiation, requiring enrollment in VUMC's Radiation Safety Program which includes training, use of personal protective equipment with lead shielding, and personal dose monitoring.

  • Occasional: Climate: Ability to withstand exposure to atmospheric extremes including heat, cold, humidity, and barometric pressure changes.

Job Accounting and Finance

Organization: Vaccine Center 104201

Title: Budget/Accounting Analyst-The Vaccine Center-FT

Location: TN-Nashville-Medical Research Bldg IV (MRB)

Requisition ID: 1710054