SMG Contract Coordinator /Accounts Receivable Specialist in Cleveland, Ohio

Position Announcement: CONTRACT COORDINATOR/ACCOUNTS

RECEIVABLE SPECIALIST

Facility Name : SMG/Cleveland Convention Center and

Global Center for Health Innovation, Cleveland, OH

JOB TITLE: Contract Coordinator /Accounts Receivable Specialist

DEPARTMENT: Finance

REPORTS TO: Director of Finance

FLSA: Hourly, Non-Exempt

SMG, the leader in privately managed public assembly facilities has an excellent and immediate opening for a Contract Coordinator/Account Receivable Specialist at the Huntington Convention Center and the Global Center for Health Innovation. This position will be responsible for performing the following duties:

ESSENTIAL DUTIES AND RESPONSIBILITIES

  • Processes, produces and issues all department related reports including event schedules, booking reports, conflict reports and occupancy reports
  • Produces, processes, issues, tracks and records all Use License Agreements and Addendums

  • Proofs and verifies all Agreements for accuracy

  • Processes and prepares all Agreements and Addendums for General Manager signature
  • Coordinates and verifies accuracy of all Event Booking Management System (EBMS) entries, including

  • Dates/spaces/rates

  • Financial terms
  • Event statistics and market segmentation
  • Client contact information
  • Overall data integrity of EBMS
  • Copies and distributes signed Agreements to appropriate sales person, department and client
  • Maintains hardcopy and electronic copy and files of all Agreement
  • Generate event deposit invoices per contract payment schedules
  • Monitors client adherence to contract payment schedule and actively manages the collection of event deposits
  • Coordinates with event staff to ensure accurate event estimates are prepared, generated and delivered to our clients in a timely manner
  • Communicates event collection non-compliance issues with appropriate sales, events and finance staff
  • Generates invoices for completed events and other non-event activities
  • Set up new customers and projects within the financial accounting system
  • Prepares and processes daily deposit paperwork:
  • Responsible for collections on all A/R accounts
  • Assists with other projects as needed

KNOWLEDGE, SKILLS AND QUALIFICATIONS

  • Associate degree in Business, Hospitality or related field preferred. Previous experience will be considered in lieu of education; 2 years of direct experience equal to 1 year of college
  • Excellent organizational, time management and customer service skills
  • Excellent written and verbal communication skills
  • Demonstrated attention to details
  • Demonstrated critical thinking skills
  • Ability to work independently and problem solve with limited direction
  • Must process ability to be proactive
  • Demonstrated ability to work in a team environment and interact with many departments, levels and staff
  • Possess professional presentation, appearance and work ethic
  • Knowledge of computers including a strong background in Microsoft Office and other sales/marketing and accounting specific programs

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of the job, the employee is regularly required to sit for long hours as well as talk and hear on the telephone. Some light lifting may be involved, must be able to lift up to 25 lbs.

To Apply

http://www.clevelandconventions.com/about-us/careers

For

Applicants that need reasonable accommodations to complete the application process may contact:

Don Thigpen, HR Manager

SMG/Huntington Convention Center of Cleveland

And Global Center for Health Innovation

1 St. Clair Ave, NE

Cleveland, OH 44114

SMG is an Equal Opportunity/Affirmative Action employer, and encourages Women, Minorities,

Individuals with Disabilities, and protected Veterans to apply. VEVRAA Federal Contractor

Equal Opportunity Employer Minorities/Women/Protected Veterans/Disabled